October 2022
Important Notice to ALL USERS. The Main Entrance doors are fitted with a ‘Mortise’ deadlock requiring a key to operate and spring type ‘Night latch’. Once the House is opened and occupied the Mortise deadlock MUST be left UNLOCKED AT ALL TIMES. When Main Entrance security is required during the day and for visitors staying over night ONLY the NIGHT LATCH must be used. The mortise deadlock should only be locked when the House is being left unoccupied for any period during hire or on final departure. On Final departure please ensure all windows and doors are closed and locked as appropriate before returning Main Entrance keys as instructed.
Other Terms of Use
1. Groups must originate from a bona fide church organisation, Christian Union or similar Christian based assemblies etc OR applicants must be connected with Barston Parish Church or be a parishioner of Barston.
2. All groups must have mature and responsible leadership staying with the group throughout.
3. Mixed male/female groups must have responsible leaders of both sexes,
4. Groups using St Swithin’s House are asked to be considerate at all times to the village residents living near to the House, and especially at night.
5. Groups are required to observe the strict No Smoking rule at all times within the House and Games room.
6. Damages and breakages, however caused, are the responsibility of the group in residence and must be reported to the Administrator, and if required, paid for before leaving.
7. The Trust will always do its best to honour firm bookings, but regrets that if, for reasons beyond its control, cancellation of a booking becomes necessary then it accepts no liability beyond the return of any deposits/booking fees paid.
8. Any personal items left in the House /grounds after your visit that are not claimed within 3 months will be disposed of.
9. Group Leaders who bring children and young people under the age of 18 years are required to have their own signed Safeguarding Policy covering Children and Vulnerable Adults in place reflecting the nature of their work and confirm that Leaders have been checked by the Disclosure & Barring Service (DBS) and cleared. Groups are also required to have carried out their own Risk Assessment to satisfy themselves that St Swiithin's House is suitable for the activities they will be doing during their visit. By completing and sending our Booking Form Leaders are confirming that they accept these Conditions of Hire.
10. Leaders attention is drawn to the warning notices concerning the use of the high power Induction Hob in the Kitchen by any person with a heart pacemaker.
11. Part of the ground floor of the house (dining room) may be used by Barston Young Church on the first Sunday in a month between 10:30 and 12 noon.
12. Although inspected and PAT tested annually as required, House users are requested to check any portable electrical equipment provided by the Trustees to ensure safety of use.
13. The use of candles or any other naked flame is not permitted in the house at any time.
14 . Leaders must accept responsibility for their group’s activities within the House and ensure that all of their party are aware of Emergency Fire Exit Routes and the operation of Fire Escape doors. The identified Fire Door MUST be kept closed at all times and Exit routes left un-obstructed. Smoke dectors must must not be obstructed. Leaders must complete the Fire Evacuation Roll Call Record form provided on arrival. Important information for your safety is contained in the House Users Instructions which includes the operation of the Fire Alarm System and locations of water stop cocks and Electrical switchgear. A copy of these instructions can be found in the main entrance Hall.
ALL GROUPS MUST COMPLETE THE DEPARTURE SHEET BEFORE LEAVING.
THE TRUSTEES AND MANAGEMENT OF ST SWITHIN'S HOUSE TRUST cannot accept responsibility for any activities undertaken by those hiring the House and Hirers are asked to ensure that their own Public Liability Insurance is arranged to cover against any claim made against them in respect of any activity that they are responsible for, any equipment they bring onto the premises or any damage caused to the premises.
April23